Galbally Parker is a boutique criminal defence and family law firm looking for a friendly and proactive Receptionist to join our small but growing team. As a firm of three solicitors, we seek a highly organised, independent individual eager to contribute to our ongoing success. The ideal candidate will have a professional and calm phone demeanour, strong computer skills, and the ability to manage multiple tasks with minimal supervision. While prior experience as a Receptionist is beneficial, we welcome entry-level applicants who are enthusiastic and eager to learn. Above all, we value team players who are dedicated to supporting our lawyers in providing exceptional client service.
Work Hours
- Monday to Thursday: 9 AM – 5 PM
- Friday: 9 AM – 4 PM
However, we are open to considering a part-time role for the appropriate candidate.
Salary
To be determined according to experience and hours.
Key Responsibilities
Reception & Client Services
- Warmly welcome clients and visitors upon arrival.
- Prepare meeting rooms, ensuring necessary materials and water are available.
- Professionally manage phone calls and direct inquiries appropriately.
- Oversee the office diary and scheduling.
Administrative Support
- Open and maintain client files using Evolve Go.
- Update and manage firm precedents and document templates.
- Organise and maintain physical files for solicitors.
- Provide administrative assistance to lawyers, including:
Coordinating with professionals such as police, court staff, barristers’ clerks, and medical professionals to gather and communicate information.
Preparing briefs for counsel.
Scheduling client meetings.
Transcribing interview records.
- Archive digital and physical files once cases are complete.
- Manage client accounts, including issuing trust receipts and invoices.
- Handle banking tasks, such as processing cash deposits and EFTPOS payments.
Office Management & Maintenance
- Order and maintain office supplies, including stationery, tea, and coffee.
- Coordinate with building management for office maintenance and security.
- Ensure reception and office areas are kept clean, organised, and presentable.
Required Skills & Qualifications
- Experience in a legal or professional services reception role is preferred but not essential.
- Strong communication skills and a professional, welcoming demeanour.
- High attention to detail with the ability to multitask efficiently.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and legal practice management software (Evolve Go or similar).
- Ability to handle confidential information with professionalism and discretion.
- Excellent organisational skills and a proactive, problem-solving approach.
- Ability to work independently as well as part of a team.
How to Apply
If this opportunity excites you, please submit your resume and a brief cover letter outlining your relevant experience and qualifications to lawyers@galballyparker.com.au. We look forward to hearing from you!